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The timeframe for annual compliance for private limited company is as follows:
AGM to be held every year within six months of the end of the financial year
Filing of form AOC-4 to be filed within 30 days from the date of AGM
Filing of a Form MGT-7 or MGT-7A within 60 days from the date of AGM
Are you finding it challenging to manage the annual compliance for Private Limited Company after incorporation in India? If yes, you are at the right place.
Staying on top of compliances for a private limited company is critical under the Companies Act, 2013, as it ensures legal adherence and supports good corporate governance. These obligations include mandatory filings with the Registrar of Companies (RoC), covering aspects like the appointment, remuneration, qualification, and retirement of directors, along with conducting board and shareholder meetings.
Every Private Limited Company, regardless of its turnover or capital, must comply with RoC requirements. Fulfilling annual filings such as financial statements and updating regulatory records helps businesses avoid penalties and legal complications. These practices also boost trust and credibility among investors, creditors, and consumers. Handling annual compliance for private limited company can often be complex and time-consuming. That’s where Corpfilings steps in with expert advice and end-to-end compliance solutions customized to meet your business needs.
After incorporating into India, private companies must comply with the Companies Act 2013 to smoothly function in their business operations. The different types of compliances for private limited company are as follows:
Let our professionals at Corpfilings manage your Private Limited Company annual compliance and help you avoid penalties. With Corpfilings’ expert support, you can focus on scaling your business while we take care of the legal complexities. We handle everything from ROC filings, statutory audits, and AGM documentation to director KYC and more.
Let Corpfilings handle your annual compliance for Pvt Ltd company so you can grow your business effortlessly.
Every Private Limited Company, once incorporated under the Companies Act, 2013, must comply with annual compliance requirements. Given below are the benefits of annual compliances for Pvt Ltd company-
The list of annual compliances for Private limited company are as follows:
In India, companies registered after November 2019 with a share capital must obtain a Business Commencement Certificate before starting any business activities. This certificate must be acquired within 180 days of incorporation by filing Form INC-20A with the Registrar of Companies (ROC). Failure to do so can result in penalties and restrictions on business operations.
Private Limited Companies must appoint their first auditor within 30 days of incorporation. This appointment must then be ratified by shareholders during the first Annual General Meeting (AGM). To confirm the auditor’s appointment, Form ADT-1 must be filed with the Registrar of Companies (ROC) within 15 days of the AGM.
Board meetings are a crucial part of annual compliance for Private Limited Company. The first board meeting must be held within 30 days of incorporation. Every year, companies are required to hold at least four board meetings, ensuring that the gap between two meetings does not exceed 120 days. The discussions held during these meetings must be documented and recorded in the minutes, which should be maintained at the company's registered office. Additionally, a notice specifying the date and purpose of the meeting must be sent at least seven days in advance.
The first Annual General Meeting (AGM) must be held within nine months from the end of the first financial year, while in subsequent years, it must be conducted within six months after the financial year ends, ensuring a maximum gap of 15 months between two AGMs.
The meeting must be held during business hours, not on a public holiday, and at the company's registered office. AGMs are essential for approving financial statements, declaring dividends, appointing or reappointing auditors, and deciding on director remuneration.
As part of the annual compliance for Private Limited Company, annual accounts and returns must be filed with the Registrar of Companies (ROC), providing details of shareholders, directors, and other company information.
The key forms to be filed include AOC-4 for filing financial statements, MGT-7 for the annual return, DIR-12 for the appointment or resignation of directors, DIR-3 KYC for director KYC submission, and DPT-3 for the return of deposits. Additionally, companies must prepare the Director’s Report and maintain Statutory Registers and Books of Accounts as part of compliance.
The list of documents required for Pvt Ltd Annual Compliance is as follows:
The procedure for annual compliance for private limited company is as follows:
A private company must appoint a statutory auditor within 30 days of incorporation to audit its financial statements.
The company is required to maintain statutory registers of its members, directors, and charges, as mandated by law.
At least four board meetings must be held annually, with proper documentation and minutes recorded for each meeting.
The company must prepare its financial statements, including the balance sheet, profit and loss account, and cash flow statement, which must be audited by the appointed statutory auditor.
The company must conduct an AGM where the audited financial statements are presented to shareholders, dividends are approved, and other key matters are addressed.
The company must file its annual return by submitting Form AOC-4 for financial statements and Form MGT-7 for the annual return with the Registrar of Companies (RoC).
The company must file Form DIR-3 KYC for all its directors to ensure their credentials are properly updated in official records.
The summarize checklist for annual compliance private limited company are as follows:
Given below is the table for annual compliance for Private Limited Company and due dates:
| Annual Compliances for Private Limited Company | Due Dates |
|---|---|
| Commencement of Business Certificate (COB) | Within 180 days of company incorporation |
| Appointment of Auditor and Filing E-form ADT-1 | Within 15 days of the AGM |
| Holding Board Meetings | According to the schedule of board meetings |
| Conducting the Annual General Meeting (AGM) | Within 9 months from financial year end |
| INC-20A (Declaration for Commencement of Business) | Within 180 days of incorporation |
| AOC-4 Filing of Financial Statements | Within 30 days of the Annual General Meeting (AGM) |
| MGT-7A (Annual Returns for Small Companies or OPCs) | Within 60 days of AGM |
| DIR-12 (Appointment or Resignation of Directors) | Within 30 days of appointment or resignation |
| DIR-3 KYC (Director KYC Submission) | By September 30th, each year |
| MGT-14 Filing of Board Resolutions | Within 30 days |
| DPT-3 Return of Deposits | By June 30th, each year |
| Directors Report | At least 21 days before the AGM |
| Maintenance of Statutory Registers and Books of Accounts | Throughout the financial year |
| Circulation of financial statements and other relevant documents | At least 21 days before the AGM |
Corpfilings experts ensure seamless Pvt Ltd Annual Compliance. Our experienced team takes the hassle out of compliance by handling all the filings, documentation, and legal requirements with precision. Here’s why CorpFilings is the ideal partner for your Private Limited Company Annual Compliance:
Filings for the company refer to the submission of various legal forms and documents to the Registrar of Companies (ROC) according to the Companies Act 2013. Some of the different types of company filings that need to be filed before the MCA are as given below:
Yes, you can definitely run a small business without registering in India, but it is recommended to register your company in order to obtain certain benefits and to meet the legal compliances. Some of the most common unregistered business structures that small businesses commonly use are as follows:
One can legally register a business in India according to the steps as given below:
A company registered in India can appoint a statutory auditor for either five consecutive years or until the next annual general meeting. Since this appointment is a legal requirement, it is part of the company's annual compliance obligations.
Some of the list of annual compliance for private limited company are auditors to be appointed within thirty days of company incorporation, income tax filing, annual return filing, etc.
Yes, according to the Companies Act, 2013 the annual general meeting (AGM) is mandatory. The objective of this meeting is to have an interactive session between the management and the shareholders, discussing the yearly results and appointing auditors.
Yes, as per the Companies Act, 2013, audit reports are mandatory for all private limited companies in India. Companies must also file an annual account and return, disclosing details of shareholders and directors to the Registrar of Companies (ROC).
The Registrar of Companies (ROC), governed by the Ministry of Corporate Affairs (MCA), ensures that Private Limited Companies and LLPs comply with the statutory requirements of the Companies Act, 2013. It serves as a regulatory authority for registered companies.
The key components of annual compliance for private limited company include annual financial statements, annual returns, and annual general meetings (AGM).
Yes, the AGM date can be extended beyond six months from the end of the financial year, provided approval from the Registrar of Companies (ROC) is required for an extension.
Yes, the late filing of an annual return thus attracts penalties, which increase with the time of a delay.
Yes, with approval from the ROC, a private limited company can hold its AGM outside the country.
Get in touch with our experts and initiate the process of registration and certification without any hassle.
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